Louise Smalley Walk

 

Recipient Nomination & Election Rules.

 

 

Who can nominate a recipient?

 

1.    The previous year’s walkers, support team members or bonus ball members.

 

2.    So, for the 2011 recipient it will be a 2010 walker – 2010 Support Team member and Bonus Ball members at the date of the walk.

 

Who has the right to vote at the nomination meeting?

 

3.    The previous year’s walkers, support team members or bonus ball members.

 

4.    So, for 2011 recipient it will be a 2010 walker – 2010 Support Team member and Bonus Ball members at the date of the walk.

 

How do you nominate a possible recipient?

 

5.    You apply, in writing, to the Chair by 31st July of the previous year (so for 2011, you apply by 31st July 2010).

6.    Remember to state whether you are a walker, support, or bonus ball member, the group you are nominating and a brief description of the activities of the group.

 

 

What happens then?

 

7.    Depending on the number of nominations, there are a few options to be taken by the committee.

 

8.    If there are NO nominations then the committee will meet to discuss the situation and will provide an answer.

 

 

9.    If there is only 1 group nominated then the committee will meet to discuss the nomination and, in most cases, will ratify the nomination. Obviously false groups will be rejected.

10.     E.g. Joe Mason Wednesday Skint Fund. This will be at the committee’s discretion.

11.     If there are between 1 and 4 nominations then the committee will set up an election process. This will be a meeting at the Whitwell Community Centre on the 3rd FRIDAY IN SEPTEMBER. Notification of meeting will be posted on local notice boards14 days in advance of the meeting.

12.     If there are over 4 nominations the committee will meet to discuss all nominations and reduce the list down to 4. The decision of the Committee will be final.

13.     Each nomination will be invited to write a short description of their organisation and the project. This should be no more than one side of an A4 sheet and presented as a word document, submitted to the Chair by the 14th August. This information will be made available to the membership via the web site.

 

How does the election work?

 

14.     Each nominator will be invited to attend the meeting with 1 representative of the group nominated.

15.     Each nomination will then have the opportunity of a 5 minute presentation slot to “put across their case” to the assembled audience. This will not be in any particular order.

16.     At the end of the presentations the audience will be issued with a ballot slip to select their preference. Only valid members, as mentioned above in sections 1 & 2, will be issued with ballot slip.

 

17.     Voting will also be allowed by proxy by the following procedure.

18.     Request for proxy voting form must be made in writing to the Chair (address of Chair can be found on website (louisesmalleywalk.co.uk)) by NO LATER THAN LAST FRIDAY IN AUGUST.

19.     A reason for non-attendance must be stated on the application.

20.     It is at the discretion of the committee to judge that the reason is valid and, therefore, accepted or rejected.

21.     A proxy voting form or a letter explaining reason for declining the application will be sent to the applicant.

22.     Completed form to be returned to the Chair by NO LATER THAN 2nd FRIDAY IN SEPTEMBER.

23.     Spoilt forms will be rejected.

24.     A record of proxy votes will be kept by the Chair.

25.     Completed, valid forms will be taken to the Nomination meeting for inclusion in the “count”.

26.     A member cannot vote by proxy then attend the meeting and vote again.

27.     When voting is complete, the Chair plus 2 independent people drawn from the audience will count the votes (not nominees, nominators or committee).

28.     The nomination with the most votes becomes the following year’s recipient.

29.     In the case of any kind of tie, then the result will be decided by the Chair’s casting vote.

 

Additional Information

 

30.     A meeting will only be called in the case of multiple nominations.

31.     The meeting will commence at 8.15pm.

32.     It is an “Open” meeting so we will not close the doors. Late arrivals are welcome.

33.     Only in extreme circumstances will the recipient be rescinded.

34.     Only the Committee can rescind a recipient. In this case the recipient and nominator shall receive written communication as to the reasons for the decision.